Historically, there has not been a smart, systematic process that captures the data gathering, management and evaluation of people and space. No single repository that allows multiple people to enter their information in one place, one time with automatic, live results. No magic wand that identifies who to interview then send out forecasting, adjacency and surveys for key stakeholders to participate from where ever they are at their convenience. No tool that automatically takes all the data gathered and graphically illustrates it with easy to understand visuals and reports.
Your Secret Weapon
SpaceTrak is a real estate planning and reporting tool that automates the cumbersome and time-consuming data collection and analysis phase of strategic facilities planning.
It enables effective and efficient communication and collaboration between parties involved in strategic occupancy planning projects and transforms the process of real estate forecasting, making it quicker and increasing accuracy, saving up to 80% of the time required versus traditional, manual processes.
No more spreadsheets
While spreadsheets get the job done, there’s a large margin of error. SpaceTrak’s robust software delivers efficiency, shifting organizations from a reactionary mindset to a more responsive and predictive one. Users have the ability to access concise, real-time data and work collaboratively to identify the most efficient strategy.
Based on Strategic Facilities Planning Best Practices, our business solution help enterprises realize an 80% time savings over traditional methods. Designed and built on a solid foundation of data and methodology, SpaceTrak delivers strategic insights and intelligence to your organization.
Be proactive, not reactive.
We Know Industry Best Practices
SpaceTrak is not a CAFM or IWMS facility management system; we are a compliment to whatever data systems are available. Our API allows integration with any CAFM or IWMS system but it is not necessary to have such a system in place. We are a strategic and analytical enterprise-based solution, designed to radically streamline the data-gathering, evaluation, and management of people and places.
Facility management systems and SpaceTrak capture different levels of information at different milestones in the life cycle of a portfolio. Marrying the data from the systems allows planners to understand where departments are today and what type of space they have and conduct best fit planning on a high level (CAFM/IWMS) which then drives the detailed programming of individual spaces based on interviews with department leaders covering their future space needs and headcount (SpaceTrak).
Designed by veteran strategic planners with a deep knowledge of commercial real estate and architectural processes and facilities operations.
Four Basic Analytical Operations
Our four basic analytical operations give you the ability to perform complex analytical and ad hoc queries with a rapid execution time.
- Consolidation (roll-up)
- Slicing and dicing
- Graphic analytics
Innovative software designed to meet the dynamic needs of strategic facilities planners:
See What Our Customers Are Saying:
Because of the systematic way the data was collected and reported, the organizational leaders had complete confidence in the data that was pulled. The bottom-up data gathering effort ensured higher accuracy from which to make key strategic decisions.
SpaceTrak was invaluable as we quickly established a baseline and optimum occupancy scenarios for our entire portfolio. We know have a rolling forecast process to feed information into the long-term occupancy scenarios, readjusting to business conditions annually. Not only did we achieve transparency, and credibility with the C-Suite, but we saved time. Traditionally this process took us months to accomplish. With SpaceTrak it took weeks.
This is still the best forecasting tool we have seen – nobody who’s doing it from inside another (IWMS) app does it as well as this. They don’t have the key capability that SpaceTrak does – the management of the data gathering process built in.
SpaceTrak offers the ability to catalog a departments future space needs in detail, taking into account space typographies that are not part of the current portfolio, future headcount and their associated space requirements, adjustments and deductions from existing departmental space and more. It also includes the ability to extrapolate project costs based on the number and types of spaces needed in the future to assist in budgeting.
We gave them a seven-year growth plan with historic information. Had we done that manually (which we have before), it would have been a very tedious project of using Excel spreadsheets. This cut weeks, if not months, off our planning.