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Plan Forward – Why Facilities Managers Belong At The Table

Modern businesses have numerous roles to inhabit and variables to consider. Technology has given us amazing tools for all aspects of both our personal and business lives, but also assumes a necessity for greater insight, forward planning, and actionable results. Employees and C-Suite, alike, are now expected to be more personally involved, aware of their businesses and its role in a global structuring and hierarchy, and, overall, are expected to perform at a heightened level from past generations. We are awash in information and informational tools, with no signs of regression. Of course, this is progress, and is to be expected. How we handle these new demands is the real test of adaptability and innovation.

For many companies, applying new work systems, performance indicators, and technology can be a daunting task. Luckily, many companies already have a competent individual or team on board. These highly trained and effective operations specialists have been applying technological tools and systems for quite a while and possess excellent insight into the companies they work for and within. They are the Facilities Managers and may be some of the more unsung heroes in an organization, especially in regard to the C-suite. These professionals are required to keep a keen eye on numerous aspects of a business’ structuring and operations and can prove to be highly effective sounding boards and informational reference points. So, why don’t more C-suite meetings tap these in-house resources? And what can your FMs truly bring to the table? Let’s examine some of the benefits and insights your FM may be able to offer your organization.

FMs are Constantly Monitoring the Big Picture

As most Facility Managers can tell you, their job never really stops. They’re managing the day to day activities, allocating resources and people power, as well as consistently working to be prepared for future needs by planning forward. In addition, they have been pricing services and equipment for the duration of their jobs and are aware of pricing mark ups, emerging industry trends, employee connectivity needs and requests, and look to enhance the bottom line, whenever possible. And, because they’re regularly engaged with and manipulating this information, they often prove to be your strongest company weathervanes. Although you may not need them present for every C-suite meeting, calling upon their expertise can be an extremely wise approach for gathering real-time data and in depth reporting of the boots on the ground viewpoint. Including your FMs in company decisions can signal to other employees the willingness of the organization to value the opinions and insights of employees across the board. This, in turn, builds trust and loyalty; valuable assets which are often some of the most sought after traits of a workforce.

Employee Connections are Vital

Most good FMs are successful because they have a dedicated team behind them. As mentioned previously, trust and loyalty are among some of the most important values an organization looks for and attempts to cultivate in their workforce. With FMs, you are engaging a resource which is constantly engaging your workforce. They either directly or indirectly come in contact and interact with a number of employees daily. This connectivity can work to your advantage in gauging the employee attitudes and the culture of your organization. Working conditions are often reflective of output and morale and the FMs have a direct role in affecting these conditions, mostly for the better. Use their position as a type of liaison between C-Suite and the employees to help give a voice and point of view for both parties.

Real Estate Forecasting & Occupancy Planning is at the Heart

An FM’s job literally revolves around making the company real estate work at an optimal level. This can be geared towards the conditions of the company’s business equipment and actual physical space, as well as how the space can be allocated and transformed, both currently and for the foreseeable future. They are also often using some of the more recent technology available to plan and organize the company floorpans and workflow. In looking to maximize profits and company output, real estate forecasting and occupancy planning becomes an invaluable method for creating the best possible scenarios for managerial and employee needs. And this strategy also helps organizations more effectively plan for future growth and expansion, thus saving the company time and money, two of the most valuable resources for any organization. Real Estate should support the business strategy so the FM’s awareness of this is critical.

Real Time Cost Analysis

Many FMs are regularly tackling the costs associated with running and managing the facilities inhabited by an organization. For most boardroom meetings, cost analysis is one of the cornerstones of the decision-making process. It only makes sense, then, to marry the two entities for the sake of the bottom line. Energy and resource costs can be more realistically managed when there are current facts and figures available, which is exactly what so many FMs are analyzing daily. Being able to plan forward for the company relies on forecasting costs for continued operations at current and adjusted facilities levels. Let your experts serve as guides for your future journey.

When considering how to promote success, it’s best to have lots of input and differing points of view. A Facility Manager, as well as their associated team, is an excellent option for developing teamwork, employee input, proper space management plans and overall cost analysis, as well as a bevy of other factors. Utilize their knowledge and expertise for your next boardroom powwow and unlock the power of the FM.

Find out how SpaceTrak is helping Facilities Managers, Architects and Designers, and Real Estate Consultants plan forward.

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