We have often discussed the redistribution and design changes for existing spaces. After all, making the most of an existing space is an economically and organizationally sound business principal. Sometimes, though, upgrading your company real estate is inevitable. When handled properly, and with a detailed plan to follow, a move can also be a welcomed change and may be the key to moving an organization to its next level of success.
When your business does decide to move, the planning stage is usually one of the most critical parts. The one which makes the whole operation run smoothly. Creating your plan is necessary to know what you have, what you’re moving, and where it will all go in the new space. You are effectively inventorying and categorizing your assets and creating scenarios for how you’ll organize your new floor plan(s). With these kind of moves, it’s critical to be precise in your data and templates. Fortunately, real estate and asset management data can be comprehensively gathered and directed with a number of flexible and powerful software programs. Let’s take a closer look at what these programs offer for those businesses on the move.
Data Gathering and Compiling
As you plan the big relocation, you’ll first need to examine the assets you already have, those you wish to add, and the kind of space you’ll need. Don’t forget the spaces your people will need, as well. Ideally, a multi-configuration floorpan template will allow you to move things and people indefinitely, until you find the configuration which will work best.
While it’s natural for most of us to focus on the business’ current needs during a relocation, this time should also be used to forecast and plan for the future. Imagine spending $500,000 and countless hours on a relocation, only to realize you have outgrown the space just over a year later. Change is uncomfortable and costly for everyone involved. Doesn’t it make more sense to design a new workspace based on both current data and accurate forecasting? Disruption in employee productivity is minimized and spending is reduced, leaving more opportunities to focus on the task at hand – meeting organizational growth goals.
By first starting with a comprehensive inventory of your tangibles, you’ll be able to determine the square footage and/or storage space needed to house your workforce and business assets. Armed with this information, your forecasted future needs, and the right real estate forecasting and occupancy planning software, you can shop multiple locations, virtually organizing each floorpan to see what works best.
Positioned for Success
A relocation is all about change. It’s also a great time to address the needs of your workforce and offer up some new designs for the office spaces. Simply changing the look and functionality of an office plan can go a long way towards shaking up the mindsets of your workforce.
”Americans, on average, spend more than 90% of their time indoors. In a research poll of over 1,600 North American employees…78% of employees said that views and access to natural light improve their well-being, while 70% said these features improve their job performance.” —Cornell University Professor Alan Hedge
- Consider a mixture of open floor plans for communicative interactions, as well as traditional offices, which offer privacy and quiet areas for better concentration, for some.
- Modern styling often indicates a company’s commitment to changing and upgrading with the times. This can be very attractive for the younger workforce.
- Perform necessary upgrades to hardware and software during a move. Your new space can be prepped and upgraded while you still inhabit your previous space. Less downtime and greater flexibility for the team doing your installs and renovations.
- Create moving budgets, inventory procedures, and instill methods for tracking the usage of your assets and spaces in your new building(s). A move also allows for a change of plans within the company. Using the proper software and systems, moving forward, will give you new tools to streamline operations and bolster the bottom line.
Make the Most of the Move
When you are actually in the moving phase, make sure you’re sticking to your plan as closely as possible. Some may feel the draw to deviate and find additional tasks. Remember that the move itself should be fairly quick and organized. Once you’re set up in the new space, additional changes and tweaks to the overall plan can occur.
Keep your workforce aware of the plans and progress. Their inclusion is an important step in retaining quality employees. They will champion the C-suite decisions, if they feel they have a say-so in company business and agree with the direction the company is taking. Additionally, their input can be valuable in organizing the new space, as they can communicate where they see problems, day-to-day.
Finally, the move can serve as an excellent opportunity for additional advertising and marketing. Public perception of a company move is usually positive. Growth and expansion are positives and often draw more business to your literal and physical door.
Software for Future Business
With SpaceTrak, you are partnering with a company and its powerful software tools. Tracking floorpans, assets, people movement, and even predicting needs are all benefits of using our software tools. Planning your move, as well as executing the move, will become data driven procedures, not scrambles to make sure you’re not leaving out a critical part. In fact, our user-friendly interface will be accessible and useful to various employees, not just your managing coordinator.
Let us show you the numerous ways in which SpaceTrak systems are leading businesses into the future.